The Cleanup Process
Instructions are found in the Alaska Administrative Code of regulations, Title 18, Chapter 75, Articles 3 and 9.
The process shown on this page is typically used for situations in which contamination has gone underground, polluting soil or even groundwater. The cleanup process can range from a complex, formal cleanup with extensive public involvement and lasting several years to a simple one taking only a few months. Much depends on the source and extent of contamination and the threat to humans and the environment. This page is designed to be used by persons who are responsible by law for site cleanup and those qualified to perform cleanup work.
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Table of Contents
Note: Most Department of Defense sites in Alaska follow the process outlined in the federal law CERCLA. The steps have different names but the process is similar. (Learn more about the CERCLA process.)
Information on toxicology, hazardous chemicals, and environmental health at TOXNET
The person in charge of the operation or facility notifies DEC when a discharge, spill, release or contamination is discovered.
Associated Regulations: 18AAC 75.300, see 18 AAC 75, Article 3 (PDF 683K), updated June 17, 2015
Notification of Liability for Cost Recovery:DEC will issue the responsible person notification of their liability for cleaning up the contamination, and also for costs incurred by the state. Alaska Statutes 46.08.070 (Reimbursement for Containment and Cleanup) require that recovery be sought for certain costs, including oversight activities, incurred by the State in responding to pollution incidents. Billable oversight expenditures include the direct cost of staff time plus indirect state overhead costs. Billable staff time includes all time spent on activities related to the incident, including site visits, response and report reviews, correspondence, telephone conversations, meetings, and legal services.
Initial Response:The responsible person must respond to the spill: contain, investigate, and clean up contamination under DEC oversight.
DEC will require additional cleanup when soil and groundwater contamination remains after the source of contamination has been abated, or when a release of a hazardous substance was caused by past activities.
Associated Regulations: 18AAC 75.310, 18AAC 75.315, see 18 AAC 75, Article 3 (PDF 683K), updated June 17, 2015.
Emergency or Interim Removal Action
With DEC approval, the responsible person or DEC may take action to contain contamination or remove its source, or take measures to reduce risk. This step may happen at any time in the process and may or may not result in site closure.
Associated Regulations: 18AAC 75.330, see 18 AAC 75, Article 3 (PDF 683K), updated June 17, 2015.
Site characterization is often an iterative process. Planning, investigating, and reporting may occur more than once. Work with your DEC project manager to determine how formal the work plan and report should be for your site characterization effort.
The guidance document listed at right is currently the best statement of the overall procedures used during investigation of a contaminated site. Although they lack information on non-petroleum contaminants, they are useful to all cleanup efforts. (You will find that these documents contain many similarities. DEC plans to combine these guidances in the future.)
The responsible person has a qualified person (typically a contractor) prepare a site characterization work plan for DEC approval. The intent of a work plan is to identify the source and the extent of contamination and evaluate the threat to human health and the environment. See 18 AAC 75, Article 3, and scroll to section 335(b) for a full list of work plan requirements.
Planning for site characterization involves the following steps:
Responsible person and qualified person meet with DEC to discuss what is known about the site and set data quality objectives. Before the meeting, complete the Human Health Scoping Form and review the Ecological Scoping Guidance.
2) Conceptual Site Model
Following the Conceptual Site Model Guidance, the qualified person prepares a Conceptual Site Model, which may be either a separate report or included with a work plan. This is a first estimate of what and where the contaminants are, how they behave under site conditions, and what threat they may pose. Revisions to the Conceptual Site Model are made as more information is discovered.
3) Work plan SubmittalWork plans must be approved by DEC and must include some discussion of the following:
- Summary of existing information
- Sampling approach (to gather reliable data to identify the source, contaminants of concern, the extent of contamination, and the threat to human health and the environment)
- Identity and qualifications of key participants
- Quality assurance and quality control procedures
For help in determining the contaminants of concern for the investigation, see the Cumulative Risk Guidance.
For regulated Underground Storage Tanks, a work plan should be prepared in accordance with the Underground Storage Tanks Procedures Manual. For other sites, work plans should be prepared in accordance with the Draft Field Sampling Guidance and the Site Characterization Work Plan and Reporting Guidance for Investigation of Contaminated Sites document.
4) Field Effort
Site characterization reports are submitted for DEC review after completion of the field effort and receipt of analytical results from a qualified laboratory. See 18 AAC 75, Article 3, and scroll to section 335(c) for a list of requirements.
Reporting must include the following elements:
5) Data Quality Assessment
The qualified person evaluates the quality of the data collected during the field effort and ensures that the data interpretation is accurate. The requirements of the Laboratory Data and Quality Assurance Technical Memorandum must be met, and the Laboratory Data Review Checklist must be completed and submitted with the report.
6) Exposure Pathway AnalysisUsing the analytical data and other information collected during the field effort, the qualified person evaluates each exposure pathway identified in the Conceptual Site Model. Before site closure, the qualified person must calculate the cumulative risk to humans from all exposure pathways as described in the Cumulative Risk Guidance. For some pathways, a qualitative evaluation may be enough to either determine that further investigation or cleanup is needed or that the contamination is limited enough that no significant exposure is expected. Consult with the DEC project manager regarding the extent of evaluation required for each pathway.
A human health or ecological risk assessment is sometimes conducted to evaluate potential effects from the contamination and to develop cleanup levels. A human health risk assessment looks at the risks to humans from contamination at the site, and an ecological risk assessment looks at the risks to plants and animals. The qualified person should consult the Risk Assessment Procedures Manual when doing either type of risk assessment.
7) Cleanup LevelsSoil cleanup levels can be determined by of one of the following four methods:
- Method One provides a scoring matrix for determining cleanup levels for petroleum releases only.
- Method Two provides pre-calculated risk-based cleanup levels
- Method Three levels are calculated using site-specific information
- Method Four levels are calculated on the basis of a risk assessment
Associated Regulations: 18AAC 75.340, See 18 AAC 75, Article 3 (PDF 683K), updated June 17, 2015.
Methods Two and Three are described in the Cleanup Level Guidance and Method Four in the above Risk Assessment Procedures Manual. The qualified person recommends a level based on the contaminant and the pathways of exposure by which humans or the environment might be harmed. When using Method Two, Three, or Four, cleanup levels may need to be adjusted to account for cumulative risk effects.
For printable tables for Methods One and Two, please see 18 AAC 75, Article 3, and scroll to Section 341.
Groundwater cleanup levels are based on drinking water standards. To determine groundwater cleanup levels, use Table C in 18 AAC 75.345.
(For a printable version, please see 18 AAC 75, Article 3 and scroll to Section 345.) The qualified person may demonstrate that groundwater is not a source of drinking water in accordance with 18 AAC 75.350.
- Sediment - no levels have been set in regulation for sediments, but screening levels are available in the above Ecoscoping Guidance. Levels are approved by DEC on a site specific basis.
- Surface water - must meet the state's Water Quality Standards
- Indoor air - See DEC's Vapor Intrusion Technical Memorandum
Associated Regulations: 18AAC 70 Water Quality Standards
8) Report Preparation and SubmittalSite characterization reports are prepared by a qualified person on behalf of the responsible party and submitted to DEC for approval. See 18 AAC 75, Article 3, and scroll to Section 335(c) for information on requirements. Each report includes:
- Site background, including physical setting and historical information;
- A description of the revised Conceptual Site Model;
- Methods used for the characterization, including any field adjustments to the site characterization work plan; and
- Sampling analysis, analytical results data deliverables, and a completed Laboratory Data Review Checklist (see Step 5).
The final site characterization report should also include:
- Conclusions concerning the nature and extent of contamination;
- Conclusions concerning the human and environmental hazards posed. A formal risk assessment, if conducted, must also be reported;
- Calculation of cleanup levels using the applicable method(s);
- Analysis of cleanup alternatives and recommendation of cleanup technique(s) to be used at the site. Cleanup techniques are recommended based on their protectiveness, practicality, effectiveness, conformity with state regulations, and consideration of any public comment; and
- Recommendations on land use and activity (also called " institutional") controls that would allow reuse of the land while protecting human health and the environment
A risk assessment report may serve as the final site characterization report at a site.
DEC's Cleanup Decision
DEC will approve the final site characterization or risk assessment report if it determines that the work described in the report and the cleanup techniques proposed are protective of human health and the environment. The department may modify proposed cleanup techniques or require additional cleanup steps. DEC will consider public input.
In a cleanup following the federal CERCLA process, the decision involves first issuing a "Proposed Plan," inviting public comment, and writing a final "Record of Decision."
Associated Regulations: 18AAC 75.335(d), see 18 AAC 75, Article 3 (PDF 683K), updated June 17, 2015.
The cleanup process varies greatly in level of detail. The documentation for simple cleanups may be a few pages containing abbreviated descriptions. For complex cleanups, substantial, detailed documentation may be required to fully explain more complex plans and technologies.
Chapter One of the Underground Storage Tanks Procedures Manual provides our best guidance for cleanup and recharacterization of a site and may also be helpful for other contaminant types.
The cleanup plan is the first part of the cleanup phase and presents the technical specifications for the cleanup action. Once DEC approves the plan, the responsible person implements the cleanup action. Cleanup plans may also be amended if the cleanup action proves to be insufficient. A cleanup plan includes these steps:
9) Cleanup Schedule Submittal
Before work begins, the responsible person submits a schedule for conducting field work, monitoring, cleanup, and submittal of interim and final cleanup reports for DEC approval. Additional approval will be needed if the process is modified.
10) Cleanup Plan SubmittalThe responsible person has a qualified person (typically a contractor) prepare a cleanup plan for DEC approval. The cleanup plan includes these elements:
- Specifications of the proposed cleanup technique
- Provisions for minimizing contaminant migration to previously unaffected areas
- Provisions for disposal of contaminated soil and groundwater
In addition, a sampling and analysis plan for confirmatory sampling, waste management plan, site control plan, site monitoring plan, or other requirements may be necessary. See the regulatory links below for more specifics on sampling and analysis, cleanup operation requirements, offsite or portable treatment facilities, soil storage and disposal, and land use and activity controls.
- 18AAC 75.355 - Sampling and analysis
- 18AAC 75.360 (4) - Elements of a cleanup plan
- 18AAC 75.365 - Offsite or portable treatment facilities
- 18AAC 75.370 - Soil storage and disposal
- 18AAC 75.375 - Institutional controls.
For regulated Underground Storage Tanks, the cleanup plan should be prepared in accordance with the Underground Storage Tanks Procedures Manual. Remediation guidance for other compounds or for more specific topics can be found in on CS guidance and forms page under the Remediation Operations section.
11) Field Effort
The responsible person ensures that the work is conducted or supervised by a qualified person, guided by the work plan, and that sampling and analysis are conducted by a qualified impartial third party. DEC monitors progress toward the objectives, schedules, and reporting requirements set out in the cleanup plan. The level of oversight will depend on the complexity of the site and the cleanup action, the hazards posed by the site, and the degree of public interest, along with other considerations.
12) Report Preparation and Submittal
The responsible person submits interim cleanup reports, as necessary, to DEC. These reports are prepared by a qualified person and describe cleanup actions, remedial system operation and maintenance, monitoring, and any confirmatory sampling or recharacterization of the site. Steps 5 and 6 above should be updated in the report when any recharacterization occurs.
When cleanup is complete, a final cleanup report and closure request must be submitted to DEC for review. See 18 AAC 75, Article 3 and scroll to Section 380 for regulations on final reporting requirements. This report should include the following:
- Information about the release, name of any responsible parties, and name of current owners and operators at the site;
- A description of any environmental damage;
- A free product report that summarizes the presence and disposition of free product;
- A description of cleanup activities, including required permits, and confirmation that hazardous waste was handled in accordance with the federal law RCRA.
- A description of the ultimate fate of any contaminated materials removed from the site for cleanup
- Locations, concentrations, and amounts of contaminated materials left in place;
- Field screening and laboratory analytical results; and
- A description of any significant exposure pathways that remain at the site and a demonstration of compliance with applicable institutional controls.
DEC's Closure Decision
DEC may consider cleanup of a contaminated site complete when efforts to reduce hazardous substance contamination have either achieved the strictest levels established in state regulation, or the possibility of human exposure to any residual contamination is highly unlikely. DEC will then give the site “Cleanup Complete” status. DEC will close the site, and any legal proceedings are closed. DEC recovers the cost of its oversight or damages from the responsible person. The landowner gets official notice of the closure. See 18 AAC 75, Article 3 and scroll to Section 380 for regulation information on site closure.
Cleanup Complete – Institutional Controls
If DEC requires the responsible person to maintain land use and/or activity controls to protect human health and the environment from future exposure, the department would then grant a "Cleanup Complete – Institutional Controls." (see "institutional controls.")
Note: If you are a responsible party that is required to periodically report to DEC, you may submit documents electronically to email@example.com.
For more information see closure of a contaminated site.
For follow-up questions, please contact the Contaminated Sites Program office closest to you:
Kenai: 907-262-5210, ext. 231