MMG Online Questionnaire Process

The FY13 Municipal Matching Grant Questionnaire can now be submitted using the new online application system. You will also have the option to attach supporting documents* online.

* Supporting documents may also be submitted by email or regular mail to DEC.

• Please submit a questionnaire for each project you want considered for funding. Each project should be distinct in scope. If you are unsure about whether elements of a proposed project are eligible or suitable, please contact the project engineer for your community (see below).
• Large projects should be phased for purposes of funding availability and be limited to around $3,000,000. In order for us to consider larger projects, suitable detailed analysis and cost estimates will need to be provided.
• A project with ongoing phases and/or that has multiple state and federal funding sources, will need to clearly define the proposed project or phase within the context of the overall scope and funding elements to allow accurate comparison and scoring with the ADEC Municipal Matching Grants scoring criteria.
• For planning and design related projects, the grant amount should be justified with an appropriate analysis and cost estimate. For larger planning and design projects over $150,000, additional detail will be required.
• The Department encourages using the Alaska Clean Water Fund (ACWF) and Alaska Draking Water Fund (ADWF) as a matching source of funds for grant requests. Both programs offer low financing costs when compared to other sources of financing such as bonding. Current long term rates are 1.5% for the ACWF and 1.5% for the ADWF, with a maximum 20 year repayment period.
• New for this year is an updated method of ranking projects with tied scores. The following guidance will be applied to all SFY 2013 project questionnaires.
  If any projects are equal in scoring, the following sequence will be used to differentiate between them for ranking order:
  1. If a project states an earlier construction date, as a result of a compliance agreement or other legal order from a federal or state agency, that project will be placed ahead of the others.
  2. The individual scores from each criteria category starting with Project Need will be compared until a difference is found. The project with the highest score in the individual category will be placed first.
  3. If the projects are from the same city, the city may request that one be placed ahead of the other.
  4. A project with an earlier date for submitting a completed questionnaire will be moved up in ranking.

For assistance, please contact Mike Lewis (MGL Program Manager) at 907-269-7616 (mike.lewis@alaska.gov), or Beth Verrelli at 907-269-7603 (beth.verrelli@alaska.gov).

The MS Word document questionnaire form used in previous years is being phased out for the FY13 questionnaire submission process, and is being replaced by the online application system. The online questionnaire process includes the same requirements as previous years, but now provides the convenience of submitting the questionnaire and supporting materials online. A PDF version of the forms is available from the links below for hand written project submissions.

If you encounter difficulties accessing or completing the on-line questionnaire or prefer to use the MS Word version of the form, please contact John Randolph at john.randolph@alaska.gov or by calling: (907) 465-5307.