Forms and Guidance
State Revolving Fund (SRF) Loan ApplicationLoan application requirements differ slightly between the Clean and Drinking Water programs. All loan applications need to be submitted online and have the following items. A completed loan application packet is required prior to executing agreement.
- Model Resolution
This shows us that the local governing body has authorized an appropriate official to apply for and execute the loan document. Example Resolution A (PDF) and Example Resolution B (PDF
- Attorney's Certification
This is a document signed by an attorney certifying that your community (or utility) has legal authority to incur debt for this specific project for the dollar amount of this loan. Example 1 (PDF) and Example 2 (PDF
- Anti-lobbying certification requirement
The anti-lobbying EPA Form 6600-06 (PDF) certification is a requirement for entering into a financial agreement with the Department. If any lobbying is conducted, the Disclosure of Lobbying Activities (PDF) is also required.
- Engineering Cost Estimate:
This cost estimate supports the dollar amount requested for construction as part of the loan project cost summary. Engineering Cost Estimate Example (XLS)
- Current User Rates/Ordinance:
Provide current user rates and enacting ordinance for the utility receiving the loan funding. Model Sewer Ordinance (PDF)
- Green Project (if applicable)
If a project has an identified Green Project component, a Green Project Assessment Form (PDF) should be submitted with the application. Here are some Green Project Examples. Green Infrastructure Policy for the Clean Water State Revolving Fund Program (CWSRF) (PDF) and the CWSRF (PDF). Additional information can be found at the EPA - Green Infrastructure Web Site
Alaska Clean Water Fund
Cost and Effectiveness Certification Form (PDF) must be provided by loan recipient before proceeding with final design and/or construction.
NRDC - Recommended Guidance for Assessing the Cost and Effectiveness of Efficiency, Reuse, and Recapture Projects (PDF)
FISCAL SUSTAINABILITY PLANS - NEW
As part of Water Resources Reform and Development Act (WRRDA) of 2014, all publicly owned treatment works projects funded with a Clean Water State Revolving Fund (CWSRF) loan require the borrower to have a Fiscal Sustainability Plan (FSP). Borrowers submit a FSP Certification Form (PDF) with a loan application. The Fiscal Sustainability Plan Guidance (PDF) can also be a helpful resource.
Once a loan agreement is in place and eligible costs have been incurred, a disbursement request can be completed online. For contract work to be eligible, several federal requirements need to be included in the bidding and contract documents. The topics are summarized below with helpful links.
- Disbursement Requests are submitted via OASys. Blank Reimbursement Request (PDF) for reference only - hard copy requests are not accepted.
- When submitting a request, please provide invoices and related back-up to support the costs such as:
- Contracts and amendments
- Approvals to Construct and Operate
- AIS - American Iron and Steel
Since 2014, all iron and steel components of projects funded with any SRF funds need to be compliant with the American Iron and Steel requirements. Additional resources and documents for American Iron and Steel Policy and Documentation
Special Davis-Bacon Construction Contract Language Requirements
- Disadvantaged Business Enterprises (DBE)
Program Summary - Handout (PDF) (Revised, November 2016)
The revised (November 2016) DBE Forms - Contract Forms (PDF) includes EEO Statement, DBE Subcontractor Participation and Performance Forms
- Architecture and Engineering (A/E) Procurement
- All contracts need to be awarded through a competative, qualifications-based bidding process where at least 3 responsive bidders are reviewed.