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Forms and Guidance

State Revolving Fund (SRF) Loan Application

Loan application requirements differ slightly between the Clean and Drinking Water programs. All loan applications need to be submitted online and have the following items. A completed loan application packet is required prior to executing agreement.

Model Resolution

This shows us that the local governing body has authorized an appropriate official to apply for and execute the loan document.
Example Resolution A (PDF)
Example Resolution B (PDF)

Attorney's Certification

This is a document signed by an attorney certifying that your community (or utility) has legal authority to incur debt for this specific project for the dollar amount of this loan.
Example 1 (PDF)
Example 2 (PDF)

Anti-lobbying certification requirement

The anti-lobbying EPA Form 6600-06 (PDF) certification is a requirement for entering into a financial agreement with the Department. If any lobbying is conducted, the Disclosure of Lobbying Activities (PDF) is also required.

Engineering Cost Estimate

This cost estimate supports the dollar amount requested for construction as part of the loan project cost summary.
Engineering Cost Estimate Example (XLS) Current User

Rates/Ordinance

Provide current user rates and enacting ordinance for the utility receiving the loan funding.
Model Sewer Ordinance (PDF)

Useful Life Certification:

For loans with construction improvements, a minimum useful life of the improvements must be certified by an Alaska registered professional engineer.
CW Useful Life Certification (PDF) and
DW Useful Life Certification (PDF)

Green Project (if applicable)

If a project has an identified Green Project component, a Green Project Assessment Form (PDF) should be submitted with the application.
Here are some Green Project Examples.
Green Infrastructure Policy for the Clean Water State Revolving Fund Program (CWSRF) (PDF) and the CWSRF (PDF).
Additional information can be found at the EPA - Green Infrastructure Web Site

Alaska Clean Water Fund

EPA CW Eligibility Handbook
SRF CW Webinars

Cost and Effectiveness Certification Form (PDF) must be provided by loan recipient before proceeding with final design and/or construction.
NRDC - Recommended Guidance for Assessing the Cost and Effectiveness of Efficiency, Reuse, and Recapture Projects (PDF)

FISCAL SUSTAINABILITY PLANS - NEW

As part of Water Resources Reform and Development Act (WRRDA) of 2014, all publicly owned treatment works projects funded with a Clean Water State Revolving Fund (CWSRF) loan require the borrower to have a Fiscal Sustainability Plan (FSP). Borrowers submit a FSP Certification Form (PDF) with a loan application. The
Fiscal Sustainability Plan Guidance (PDF) can also be a helpful resource.

Alaska Drinking Water Fund

EPA DW Eligibility Handbook

Capacity Assessment Worksheet (PDF)
This information provides us the technical, financial and managerial capabilities of the water system, for assessing a systems long-term operation capabilities.

Loan Management

Once a loan agreement is in place and eligible costs have been incurred, a disbursement request can be completed online. For contract work to be eligible, several federal requirements need to be included in the bidding and contract documents. The topics are summarized below with helpful links.

Disbursements

  • Disbursement Requests are submitted via OASys. Blank Reimbursement Request (PDF) for reference only - hard copy requests are not accepted.
  • When submitting a request, please provide invoices and related back-up to support the costs such as:
    • Receipts
    • Contracts and amendments
    • Approvals to Construct and Operate
Force Account Construction Projects (Optional - required only for force account construction projects)

Contracts

  • AIS - American Iron and Steel
    Since 2014, all iron and steel components of projects funded with any SRF funds need to be compliant with the American Iron and Steel requirements. Additional resources and documents for American Iron and Steel Policy and Documentation


Equivalency Requirements


  • Architecture and Engineering (A/E) Procurement
    • All contracts need to be awarded through a competative, qualifications-based bidding process where at least 3 responsive bidders are reviewed.

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