Division of Environmental Health Drinking Water Program

Fecal Coliform Sample Submission Guide

Web Entry Reporting

The page outlines how to report Routine Fecal Coliform samples collected from source location for filtration avoidance systems. The guidance is separated into three sections to match the sections in CMDP. This includes general Sample Information, Microbial Results, and Field Results and Measurements (this section is not used for this sample type). Additionally, this document includes a link to examples of completed sample submissions.

This guidance page notes the state/federally required fields within each section. Submit the information as described on this page to help ensure a successful sample submission. Do not rely on the symbols noted on the CMDP data entry screen, as they do not include the state required fields.

If you have questions, please contact our CMDP support staff at dec.cmdpsupport@alaska.gov.

Section 1: Sample Information

• Water System ID*: Public Water System identification number (PWSID).
• Water System Name*: This field will auto-populate when the appropriate PWSID (first field on the left) is entered.
  • NOTE: Each water system name has a unique PWSID number. If the name and number on the work order does not match what is listed in CMDP, investigate to ensure accuracy and consistency.
• Facility*: Select the appropriate water system facility from where the sample was collected. The source facility for a surface water system is called an intake and the facility code will start with an “IN”. If the PWS has multiple intakes be sure to select the correct one associated with the sample. 
• Sampling Point*: Select the appropriate sample point related to the facility where the sample was collected.
  • If you are unsure of the Facility ID or Sample Point ID to enter, review the How to Find PWS Facility ID/Sample Point ID information page.
• Sampling Location*: This field must describe the location where the sample was taken (i.e., raw water, source, etc.). Keep description succinct (numbers, letters, dash or underscore only). 
• Sample ID*: Lab sample identification number, limit to 20 characters (numbers, letters, dash/underscore are allowed). 
• Collection Date*: Date sample collected (MM/DD/YY). 
• Collection Time (24H)*: Time sample collected (HH:MM).
• Sample Received Date*: Date sample was received by lab (MM/DD/YY).
• Laboratory ID-Name*: This field will auto-populate with the appropriate lab submitting data through CMDP.
• Sample Type*: This field will auto-populate with the Routine sample type. Leave as is. 
  
• Sample Volume (ML)*: Volume of sample analyzed (numerical value only).
• Sample Collector Name: Name of sample collector, report if information is provided.
• Comment: Not required. If comments are provided, please limit characters to numbers, letters, dash or underscore. In particular, do NOT include quotation marks.

Section 2: Microbial Results

• Analyte*: From the drop-down menu, select 3013 Fecal Coliform.
  
• A/P*: From drop down menu, select whether the contaminant was Present or Absent in the analyzed sample.
  • If the count is less than 1, report the sample as Absent.
  • If the count is 1 or more, report the sample as Present and record the result under the Count field.
• Count**: 
  • If the result is Absent, do NOT enter data into this field.
  • If the result is Present, enter the count.
• Units**: From drop down menu, select the unit of measure for the sample result as appropriate.
  • If the result is Absent, do NOT enter data into this field.
  • If the result is Present, select the appropriate units of measure for the sample result.
• Volume (ML)**: If the result is Present, enter volume of sample.
• Interference: Not required but report if applicable.
• Volume Assayed (ML)*:Volume of the sample analyzed (numerical value only).
• Method*: This drop down list includes methods for ALL microbial analyses. Select the 9222D-FECAL COLIFORM MEMBRANE FILTER method. Samples will be rejected if a different code is used. 
• Analysis Start Date*: Date when lab began analysis (MM/DD/YY).
• Analysis Start Time*: Time when lab began analysis (HH:MM).
• Analysis Completed Date: Not required but report if information is available (MM/DD/YY).
• Analysis Completed Time: Not required but report if information is available (HH:MM).
• Analyzing Lab ID**: If the sample was subcontracted to a different lab for analysis, the analyzing lab identification number is required to be reported here.
• Source Type: Not required but report if information is available.
• Person Preforming Analysis: Not required.
• Comments: Not required, however if comments are provided please limit characters to numbers, letters, dash or underscore. In particular, do NOT include quotation marks. 

Section 3: Field Results and Measurements

REMINDER! This section should NOT be used for Fecal Coliform sample submittals. Please leave fields blank.

Section 4: Examples of a Completed Sample Submission